Many companies are wondering whether their information is safe following the recent data breaches. With the appropriate security features for your virtual dataroom you can protect confidential documents from unauthorized viewing.
In the past, companies shared sensitive documents in physical rooms with a select group of individuals. Nowadays due diligence is conducted online in virtual rooms based on secure cloud platforms. Virtual rooms are vital to the successful completion and execution of strategic transactions that are complex.
It is essential to have the right tools to securely and efficiently share sensitive documents, whether your business is undergoing M&A, bankruptcy or restructuring or a capital raise. The best virtual data rooms come with robust collaboration tools remote access retrieval as well as ideal online repositories for finance solid data security. These include Chinese walls, automatic indexing, watermarking and Q&A workflows. The best virtual data rooms ensure conformity with international standards like GDPR, CCPA and SOX through protocol reporting and auditing.
To protect confidential information from being misused secure document viewing features such as fence views, view only modes, and access restrictions are essential. You must also ensure that the encryption software for your virtual data room software protects data in transit and data in the rest of the data.
A reliable and secure data room solution can allow you to download documents in PDF format to view offline. This is a feature that most users use as they wish to print their documents in order to read offline. If you enable this feature to be enabled in your VDR the protection applied to the original PDF will be automatically removed.