Virtual Meeting is a collaboration solution that allows participants to take part in video conference calls with a variety of participants from different locations. The meetings keep participants focused and productive, regardless of whether they are discussing a fresh idea or brainstorming. Virtual Meeting not only allows participants to talk, but also includes features that improve productivity, like recording meetings, creating transcriptions, and offering accessibility for people physically disabled.
Determine the purpose of your Virtual Meetings to avoid unproductive diverting thoughts and keep participants focused. This ensures that you cover the most relevant topics, and helps your team to reach a precise conclusion at the end of the call.
Encourage your team to take notes in writing during the virtual meeting. According to research, writing notes with a pen can help people retain information and understand the material that they are learning. Also, encourage your participants to utilize chat features in your virtual meeting or digital whiteboard to contribute. This way even those who aren’t sure to speak up will be able to make their voices heard.
Start on time. Meetings that begin late are more likely to be over the scheduled time which could cause upset to attendees. Start your Virtual Meetings on time.
Facilitate the virtual meeting by randomly calling on attendees throughout the course of the call to see whether they’re listening. This will not only increase participation, but also help your meetings run more efficiently by ensuring that everyone is heard.